The Catholic University of America

 

Billing and Due Dates

 

Introduction

How to Read CUA Billing Statements

Due Dates

Penalties on Unpaid Account Balances

Introduction

 

CUA billing statements are only available electronically through the CardinalPAY website.  CUA does not mail paper statements.  Students should access CardinalPAY through the hyperlink in the Finances section of theCardinal Station Student Center.  Authorized Payers can access CardinalPAY athttps://quikpayasp.com/cua/tuitionandfees/authorized.do.

Once in CardinalPAY, statements can be viewed by selecting either the Current Statement or Statement History menu options.

Notification of billing statements is emailed to the student’s CUA email address and to any additional email address designated by the student through the CardinalPAY system.  Students who wish to authorize access to their account information to other individuals should establish those persons as Authorized Payers in CardinalPAY.

How to Read CUA Billing Statements

 

Statements can be accessed by selecting either the Current Statement or Statement History menu options inCardinalPAY.  Summary information will be located towards the top of the Statement screen; account details will be located below the summary.  To view the actual billing statement (which includes a remittance coupon for payment by mail), select the PDF icon at the bottom right of the summary section.

Statement Summary

The statement summary provides an overview of all account activity since the last statement date. 

If viewing the billing statement on the CardinalPAY site, the summary section will be at the top of the webpage and will look like the below image.

CardinalPAY - Summary

If viewing the pdf version of the billing statement, the summary section will be at the top of the billing statement and will look like the below image.pdf statement - Summary

The information provided in each of the fields in this section of the statement is listed below.

Invoice Date:  The date the invoice was generated.

•  Any changes to the account after this date will be reflected on the next billing statement. 

Previous Balance:  The “Ending Balance” from the last billing statement.

 

Current Period Charges: The total of all account charges since the last billing statement.

•  All charges assessed since the last billing statement will appear in the Current Period Activity section.
•  A complete listing of charges for the current term will appear in the Cumulative Student Account Summary section.

 

Current Period Credits: The total of all account credits since the last billing statement.

•  Account credits include check, money order, cash, and debit/credit card payments as well as payments from grants, scholarships, loans, third-party organizations, and the TMS payment plan.
•  This figure does not reflect future TMS payments or payments made to TMS that have not yet transmitted to the student’s CUA account (see Budgeted Payment Plan description, below), nor does it include any payments made towards future terms.
•  All credits to the account since the last billing statement will appear in the Current Period Activitysection.
•  A complete listing of credits for the current term will appear in the Cumulative Student Account Summary section.
 

Late Charges: CUA does not utilize this portion of the billing statement.

•  Any late payment charges assessed since the last billing statement will be reflected in the Current Period Charges total and will be listed in the Current Period Activity section.
•  Late payment fees are listed in the Late Fees section of the Tuition and Fees webpage.
 

Ending Balance: The actual CUA account balance as of the statement date.

•  This figure reflects all charges and credits that have posted to the student’s CUA account through the current term. 
•  This figure does not reflect future TMS payments or payments made to TMS that have not yet transmitted to the student’s CUA account (see Budgeted Payment Plan description, below), nor does it include any payments made towards future terms.
•  This figure is calculated as follows: Previous Balance + Current Period Charges – Current Period Credits
 

Pending Financial Aid: The total of all anticipated Financial Aid payments for the current term.

•  A listing of all anticipated Financial Aid credits will appear in the Pending Financial Aid Details section.
•  Anticipated loan disbursements are subject to the successful completion of all steps outlined by theOffice of Financial Aid.
•  The steps required for disbursement of Direct Stafford Loans are outlined here.
•  The steps required for disbursement of Direct Parent PLUS Loans are outlined here.
•  The steps required for disbursement of Direct Graduate PLUS Loans are outlined here.
•  If anticipated Financial Aid awards are missing from the billing statement, contact CUA’s Office of Financial Aid at 202-319-5307.
 

Budgeted Payment Plan: The total of all budgeted TMS payments for the current term that have not yet posted to the student’s CUA account.

•  This figure includes both future TMS payments and payments that have already been submitted to TMS but that have not yet posted to the student’s CUA account.   (TMS payments are posted to the student accounts on the 15th and 25th of each month, regardless of when the payment is made to TMS.)

Amount Due this Invoice: The amount due to CUA by the due date listed on the statement.

•  This figure is the sum total of all charges and credits that have posted to the student’s CUA account through the current term as well as any anticipated credits from Financial Aid and/or the TMS payment plan (see Pending Financial Aid and Budgeted Payment Plan descriptions, above). 
•  This figure is calculated as follows: Ending Balance – Pending Financial Aid – Budgeted Payment Plan
•  If an amount appears in this box it should be remitted to CUA by the due date listed on the invoice.  The figure in this box is subject to any late payment fees assessed by the university and, if unpaid, may result in a transcript or registration hold being placed on the student’s record. 
•  Individuals enrolled in the TMS payment plan option may instead elect to increase their remaining TMS budget by this figure and can do so by contacting TMS online or by phone (1-800-722-4867).
 
 
Current Period Activity

 

This section provides detailed information of all account charges and credits since the last billing statement. Each line item in this section includes:

•  a brief description of the charge or credit
•  the term to which the charge or credit was applied
•  the date the charge or credit was applied to the account

•  the amount of the charge or credit

If viewing the billing statement on the CardinalPAY site, the Current Period Activity section will be in the middle of the webpage and will look like the below image.  In this view, Current Period Charges are listed just above Current Period Credits.

CardinalPAY - Current Period Activity

 

If viewing the pdf version of the billing statement, the Current Period Activity section will be in the middle of the statement and will look like the below image.  In this view, Current Period Charges are listed in the left column and Current Period Credits are listed in the right column.pdf statement - Current Period Activity
Cumulative Student Account Summary

This section provides detailed information of all account charges and credits assessed during the current term. Each line item in this section includes:

•  a brief description of the charge or credit
•  the term to which the charge or credit was applied
•  the date the charge or credit was applied to the account

•  the amount of the charge or credit

 

If viewing the billing statement on the CardinalPAY site, the Cumulative Student Account Summary section will be in the middle of the webpage and will look like the below image.

CardinalPAY - Cumulative Student Account Summary

 

If viewing the pdf version of the billing statement, the Cumulative Student Account Summary section will be in the middle of the billing statement and will look like the below image.

pdf statement - Cumulative Student Account Summary

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Pending Financial Aid Details

 

This section includes details of all anticipated Financial Aid awards for the current term.  Although these awards have not yet posted to the student’s account, they have already been deducted from the account balance for purposes of determining the amount currently due.  See the Ending Balance and Amount Due this Invoiceexplanation in the Statement Summary section, above, for additional details.
 
 
Anticipated loan disbursements are subject to the successful completion of all steps outlined by the Office of Financial Aid.
•  The steps required for disbursement of Direct Stafford Loans are outlined here.
•  The steps required for disbursement of Direct Parent PLUS Loans are outlined here.
•  The steps required for disbursement of Direct Graduate PLUS Loans are outlined here.
 
If anticipated Financial Aid awards are missing from the billing statement, contact CUA’s Office of Financial Aidat 202-319-5307.
 
If viewing the billing statement on the CardinalPAY site, the Pending Aid Details section will be at the bottom of the webpage and will look like the below image.

CardinalPAY - Pending Aid Details

 

If viewing the pdf version of the billing statement, the Detail of Pending Financial Aid section will be towards the bottom of the billing statement, just above the remittance coupon, and will look like the below image.

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Remittance Coupon

 

Students electing to pay their balance by mail should include a copy of the remittance coupon portion of the statement along with their payment.  The remittance coupon is located on the pdf version of the statement.  Students should also write their student ID on their check or money order. 
 
When viewing the pdf version of the billing statement, the Remittance Coupon will be at the bottom of the statement and will look like the below image.
 
Remittance Coupon
 
Information on additional payment methods is available on the Payment Options webpage.
 
 

Due Dates

 

Payment due dates are listed on billing statements and are also accessible in CardinalPAY through the Make Payment menu option.
 
If not paid to the university by the due date, the Amount Due this Invoice is subject to late payment fees (as listed on the Tuition and Fees page) and may result in transcript, registration, and/or diploma holds being placed on the student’s record. 
 
If viewing the billing statement on the CardinalPAY site, the payment due date is listed in the first column of the summary section at the top of the page.
 
If viewing the pdf version of the billing statement, the payment due date is listed in the top right corner of the statement and on the remittance coupon at the bottom of the statement.
 

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Penalties on Unpaid Account Balances

Holds

Students with unpaid balances may be subject to registration, transcript, and diploma holds. Transcript and diploma holds may apply to students with any outstanding balance. Registration holds may apply to students with outstanding balances of $300 or more.

Late Fees

Late fees are assessed once per semester on the following dates:

  • Fall term – October 1st
  • Spring term – March 1st
  • Summer term – first Monday after the end of the Summer term

The late fee is 5% of the total outstanding account balance for the current term, excluding outstanding charges that are less than 30 days old. This balance includes all unpaid charges from the current term that are at least 30 days old less any scheduled payments for the current term from university-disbursed financial aid or the monthly payment plan.

Interest Charges

Interest is assessed on unpaid balances on the 15th of each month. If the 15th falls on a date the university is closed, interest is assessed on the first business day after the 15th. Interest is assessed at a rate of 18% per annum and is assessed on the total outstanding account balance, excluding outstanding charges that are less than 30 days old. This balance incldues all unpaid charges from the current* or prior terms that are at least 30 days old less any scheduled payments for the current term from university-disbursed financial aid or the monthly payment plan.

*unpaid charges from the current term will begin to accrue interest in the following months:

  • September - first interest assessment to include unpaid charges from the current Fall term
  • February - first interest assessment to include unpaid charges from the current Spring term
  • June - first interest assessment to include unpaid charges from the current Summer term

 

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